What is Archiving?

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If you have a lot of messages in MS Outlook that you don't need to access for a long time, but you don't want to delete it, then the Archiving Outlook PST file is the great way to create backup or delete old items such as emails, contacts, notes, documents, appointments. The extension of archive folder is archived.PST, it's stored locally on your machine, So while you use Outlook on another PC or devices, then they would not be access your archive. This feature effectively reduces Outlook PST file size. Data archiving is the process which is generally used to store data for long term retention.

There are two types of archiving

Steps to Manually Archive Outlook Folder is given below:

Manual Archiving: Is a mannual process to take backup of all Outlook items. It favoured more by an Outlook users as it provides flexibility to specify exactly the folder items that are to be included in the archive folder.

Note: While you want to archive folder manually, then turn-off Auto-archive option.

Archive Outlook Data File


Archive Outlook Folder


Browse Archive Items


Auto- Archiving

Steps to Auto- Archiveing Emails in Outlook: The other way provided by MS Outlook to create a backup is AutoArchive. It creates backup automatically for users by using default settings that the user specifies. By using this feature, users can automatically archive Outlook emails without getting any harm.

Auto-Archive Manually


Auto-Archive Settings


Run Auto Archive


Recommended Solution to Resolve above Query:

Split PST utility manages Outlook data and keeps it away from damage, cause due to the most common reason (oversizing). It is capable in spliting entire mailbox items like emails, journals, contacts, notes, task, etc. By using this software, user can easily split heavy Outlook data file (.pst) into small segments.

This tool provides multiple splitting options such as:

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